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UGU-05-1506-2019

Bid Notice

THE SUPPLY AND DELIVERY OF SEVEN (7) UNINTERRUPTABLE POWER SUPPLY UNITS AND THE MAINTENANCE CONTRACT FOR THIRTY-SIX (36) MONTHS

Contract No.: UGU-05-1506-2019

 

Tenders are hereby invited from relevant service providers for The Supply and Delivery of Seven (7) Uninterruptable Power Supplies at different Ugu District Municipal server room sites.

Bid documents are obtainable from the Ugu District Municipality office in Port Shepstone at No. 28 Connor Street as from Tuesday, 25 June 2019, at a non-refundable payment of R250.00 (No cheques will be accepted). The tender will also be advertised on National Treasury's E Tender portal and documents can be downloaded from the website free of charge.

Bids completed in accordance with the conditions indicated in documents, must be sealed and endorsed with the relevant contract number and be deposited in the official tender box at the foyer of Ugu District Municipality on 96 Marine Drive, Phase 2 Building, Oslo Beach not later than 12h00 on Friday, 26 July 2019, at which time bids will be opened in public. Bids that are submitted late, incomplete, unsigned or by facsimile, electronically, couriered or not completed in black ink will be rejected and not accepted for further evaluation. Bids submitted must be valid for a period of  90 days.

No compulsory briefing session will be held for this tender. All bid enquiries are to be directed to Leon Esterhuizen: Information and Communication Technology, during office hours on (039) 682 3503 or emailed to Leon.Esterhuizen@ugu.gov.za or faxed to 039 6824820. 

Ugu District Municipality subscribes to the Preferential Procurement Regulations 2011, pertaining to the Preferential Procurement Policy Framework Act (PPPFA) principles whereby a bidder's submission will be evaluated according to the sum of the award of points in respect of the tender value and the B-BBEE status of the contributor.

Price and Preference will be used for evaluation. The 80/20 preferential point system will be applicable, with 80 points for price and 20 points for B-BBEE Status Level, in terms of revised Preferential Procurement Regulation in effect from 01 April 2017, Gazette Notice No. 40553 dated 20 January 2017. Points to be allocated as follows:

B-BBEE Status Level of ContributorNumber of Points Awarded
120
218
314
412
58
66
74
82
Non-Compliant Contributor0

 

The Council reserves the right not to accept the lowest bid or any bid and reserves the right to accept the whole or part of the bid, or to reject all bids and cancel the notice to tender.

Kindly note: Regulation 44 of Municipal Supply Chain Management Regulations states that the Municipality may not make any award to a person who is in the service of the state.

DD NAIDO0

MUNICIPAL MANAGER: UGU DISTRICT MUNICIPALITY


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UGU-06-1504-2019

Bid Notice

PROVISION OF SAGE EVOLUTION ERP & SUB-SYSTEMS SUPPORT SERVICES FOR A PERIOD OF THIRTY-SIX (36) MONTHS

Contract No.: UGU-06-1504-2019

Requests for proposals are hereby invited from relevant service providers for Provision of Sage Evolution ERP & Sub-System Support Services for a period of Thirty-six (36) months.

Bid documents are obtainable from the Ugu District Municipality office in Port Shepstone at No. 28 Connor Street as from Tuesday, 11 June 2019, at a non-refundable payment of R250.00 (No cheques will be accepted). The tender will also be advertised on National Treasury's E Tender portal and documents can be downloaded from the website free of charge.

Bids completed in accordance with the conditions indicated in the document, must be sealed and endorsed with the relevant contract number and be deposited in the official tender box at the foyer of Ugu District Municipality at 96 Marine Drive, Oslo Beach, Phase 2, not later than 12h00 on Friday, 12 July 2019, at which time bids will be opened in public. Bids that are submitted late, incomplete, unsigned or by facsimile, electronically, couriered or not completed in black ink will be rejected and not accepted for further evaluation. Bids submitted are to hold good for a period of  90 days

A compulsory briefing will be held at the Ugu District Municipal Offices, in Port Shepstone, on 31 Bazley Street, CFO Boardroom, on Thursday, 13 June 2019 at 10h00.  Bidders who fail to attend this compulsory meeting will not be considered for further evaluation. All bid enquiries are to be directed to Msawenkosi Sakha (Manager: Financial Management Systems Support), during office hours on (039) 682 3504 or emailed to msa.sakha@ugu.gov.za

Functionality, Price and Preference will be used for evaluation. The 80/20 preferential point system will be applicable, with 80 points for price and 20 points for B-BBEE Status Level, in terms of revised Preferential Procurement Regulation in effect from 01 April 2017, Gazette Notice No. 40553 dated 20 January 2017.

Points to be allocated as follows:

Key aspect of criterionBasis for points Max. Points
Is your organisation certified, at the minimum, as a Gold Partner for implementation and support of the Sage Evolution ERP System? Provide certificate confirming this.

0: Below Gold

10: Gold

20: Platinum

20
Is your organisation certified, at the minimum, as a Gold Partner for implementation and support of any or the top 4 3rd party systems listed in this bid? Please list and provide proof of any for which you chose Yes.

0: Below Gold

10: Gold (2.5 ea.)

15: Platinum             

              (3.75 ea.)

15
                                                         OR  
Has your organisation concluded agreements with organisation(s) certified, at the minimum, as a Gold Partner to the vendors of any or all of the 3rd party systems listed in this bid? Please list the 3rd party system and provide proof in the form of concluded agreements, Letters of Intent (LoI) or Memoranda of Intent (MoI) with those organisations of any for which you comply.

0: Below Gold

10: Gold (2.5 ea.)

15: Platinum

              (3.75 ea.)

15
                                                         OR  
Has your organisation concluded or intends to conclude agreements directly with the 3rd party system vendors? Please list the 3rd party system and provide proof in the form of concluded agreements, Letters of Intent (LoI) or Memoranda of Intent (MoI) with those vendors

0: No Proof

15: LoI, MoI, or Agreement (3.75 ea.)

                      

15
Does your organisation have consultants with training and experience in Municipal Standard Chart of Accounts (mSCOA)? Please provide proof in the form of Certification of Attendance to CIGFARO / National Treasury mSCOA Training and CVs.

5: CIGFARO / NT Certificate

5: >=5yr Exp.

3: >1 yr  & < 5yrs

0: No Cert, <=1 yr

10
Does your organisation have consultants with experience in implementing and/or supporting Sage Municipal Billing module? Please provide proof in the form of CVs and references.

10: >=5yrs Exp.

5: >=3yrs Exp.

3: >1 yr  & < 3yrs

0: No Cert, <=1 yr

10
Provide references where your organisation provides/provided similar support services for Sage Evolution ERP System, preferably within the public sector.

10: 5yrs Pub. Sect

3: 3yrs Pub. Sect

5: 5yrs Priv. Sect

3: <5yrs Priv. Sect

0: No Reference

10
Does your organisation have certified consultants in the implementation and/or support of Sage Evolution ERP System? Please provide copies of CVs and the relevant Certifications.

5: Certifications

5: >=5yrs Exp.

3: <5yrs Exp.

0: No Certs.

10
Does your organisation have certified consultants in the implementation and/or support of any or all of the 3rd party systems listed above? Please provide copies of CVs and the relevant Certifications.

5: Certifications

5: >=5yrs Exp.

3: <5yrs Exp.

0: No Certs.

10
                                                             OR  
Do the organisations you have concluded or intend to conclude agreements with have certified consultants in the implementation and/or support of any or all of the 3rd party systems listed above? Please provide copies of CVs and the relevant Certifications.

5: Certifications

5: >=5yrs Exp.

3: <5yrs Exp.

0: No Certs.

10
                                                         OR  
Has your organisation concluded or intends to conclude agreements directly with the 3rd party system vendors? If you chose Yes, the documentation submitted under option 3 of 4.2 will be sufficient.

10: Agreements, LoI, or MoI

0: No Proof

10
Does your organisation have a formal issue logging and tracking system that produces detailed and statistical reports on calls logged?

5: Yes

0: No

5
Does your organisation agree to participate in the municipality's Young Graduates Employment Opportunity Programme as stated in section 2(b) above?

10: Yes

0: No

10
                                                                      TOTAL 100

 

All evidence supporting points scored should be annexed to the back of the document and only bidders scoring 75% or above will be considered for further evaluation.

Ugu District Municipality subscribes to the Preferential Procurement Regulations 2017, pertaining to the Preferential Procurement Policy Framework Act (PPPFA) principles whereby a bidder's submission will be evaluated according to the sum of the award of points in respect of the tender value and the B-BBEE status of the contributor.

 

B-BBEE Status Level of ContributorNumber of Points Awarded
120
218
316
410
58
66
74
82
Non-Compliant Contributor0

 

The Council reserves the right not to accept the lowest bid or any bid and reserves the right to accept the whole or part of the bid, or to reject all bids and cancel the notice to tender. 

NB : Regulation 44 of Municipal Supply Chain Management Regulations states that the Municipality may not make any award to a person who is in the service of the state

DD NAIDOO

MUNICIPAL MANAGER

UGU DISTRICT MUNICIPALITY


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