Bid Notice
PRINTING AND DISTRIBUTION OF MUNICIPAL ACOUNTS FOR UGU DISTRICT MUNICIPALITY FOR A PERIOD OF THIRTY-SIX (36) MONTHS
Contract No: UGU-06-1622-2022
Bids are hereby invited from relevant service providers for the Printing and Distribution of Municipal Accounts for Ugu District Municipality for a period of thirty-six (36) months.
Bid documents are obtainable from the Ugu District Municipality office in Port Shepstone at No. 28 Connor Street as from Monday, 27 March 2023, at a non-refundable payment of R250.00 (No cheques will be accepted). The bid will also be advertised on National Treasury's E Tender portal and Ugu District Municipality website and documents can be downloaded from the websites, free of charge.
Bids completed in accordance with the conditions indicated in documents, must be sealed and endorsed with the relevant contract number and be deposited in the official tender box at the foyer of Ugu District Municipality on 96 Marine Drive, Phase 2 Building, Oslo Beach not later than 12h00 on Friday, 21 April 2023, at which time bids will be opened in public. Bids that are submitted late, incomplete, unsigned or by facsimile, electronically, couriered or not completed in black ink will be rejected and not accepted for further evaluation. Bids submitted must be valid for a period of 90 days. The municipality reserves the right to request bidders for the extension of the tender validity period.
There will be no briefing session.
All bid enquiries are to be directed to Manager: Revenue, Ms B. Mtolo on (039) 688 5832 or emailed to Busisiwe.Ncane@ugu.gov.za
Ugu District Municipality subscribes to the Preferential Procurement Regulations 2022, pertaining to the Preferential Procurement Policy Framework Act (PPPFA) principles whereby a bidder's submission will be evaluated according to the sum of the award of points in respect of the tender value and the B-BBEE status of the contributor.
Functionality, Price, and Preference will be used for evaluation.
Minimum points of 60% must be obtained for eligibility. Bids scoring less than 60% will not be evaluated further. The following, will form criteria utilised for functionality assessment:
- Experience of Bidder
- Capacity
- Capability
Ugu District Municipality subscribes to the Preferential Procurement Regulations 2022, pertaining to the Preferential Procurement Policy Framework Act (PPPFA) principles whereby a bidder's submission will be evaluated according to the sum of the award of points in respect of the tender value and Specific Goals.
Price and Preference will be used for evaluation. The 80/20 preferential point system will be applicable, with 80 points for price and 20 points for Specific Goals (See below table), in terms of revised Preferential Procurement Regulation in effect from 16 January 2023 Gazette Notice No. 47452 dated 04 November 2022.
Points to be allocated as follows:
| | Categories | Weight | 80|20 |
| 1 | Ownership | 60% | 12 |
| 2 | Reconstruction & Development Programme | 30% | 6 |
| 3 | Other Specific Goals- | 10% | 2 |
| | | 100% | 20 |
| # | Specific Goal(s) | Weight | 80|20 PP |
| | Ownership Categories : | | |
| 1 | Broad Based Black Economic Empowerment: | | |
| | 1. BBBEE Level 1 | 100% | 12 |
| | 2.BBBEE Level 2 | 80% | 10 |
| | 3. BBBEE Level 3 to 8 | 40% | 6 |
| 2 | Promotion of Local Business(s) | | |
| | 1. Enterprise Located within the District Municipality - Rural | 100% | 6 |
| | 2. Enterprise Located within the District Municipality - Urban | 67.7% | 4 |
| | 2. Enterprise Located within the Province | 33.3% | 2 |
| 3 | Other Specified Goals | | |
| | 1. Enterprise 100% owned by Youth/Women/Disabled/ Military V | 100% | 2 |
The Council reserves the right not to accept the lowest bid or any bid and reserves the right to accept the whole or part of the bid, or to reject all bids and cancel the notice to tender.
Kindly note: Regulation 44 of Municipal Supply Chain Management Regulations states that the Municipality may not make any award to a person who is in the service of the state
VO MAZIBUKO
ACTING MUNICIPAL MANAGER
UGU DISTRICT MUNICIPALITY